Procter & Gamble Carrier Procedures

ATTENTION TRANSPORTATION SUPPLIER
ACCOUNTS RECEIVABLES DEPARTMENTS

NEW PROCEDURES REQUIRED FOR FREIGHT & ACCESSORIAL PAYMENTS

Procter & Gamble is in the process of implementing new technology that requires a change in the way your freight bills are submitted to P&G or Commercial Traffic for payment on ALL INBOUND ACTIVITY (outbound is not affected at this time). Many of our plants, warehouses, and suppliers have already converted to the new process. Within the next 6-12 months ALL of our locations will complete the transition. Net, if not now, your freight payment processes will be affected by these new requirements in the near future.

HOW IT WORKS - P&G retains in its system, and sends information on every receipt of goods and/or services to Commercial Traffic. This information includes a very specific BILL OF LADING NUMBER and PURCHASE ORDER NUMBER for each goods/services receipt. In order for your freight bill to be paid on a timely basis, your invoices to Commercial Traffic and/or P&G must contain this IDENTICAL BILL OF LADING NUMBER AND PURCHASE ORDER NUMBER. If both pieces of data are not provided on your invoice, or do not match the information provided by P&G, the bill will not pay as soon as it could. Researching and approving these bills for payment then requires much time and effort from your organization, P&G, and Commercial Traffic.

HOW TO OBTAIN THE BILL OF LADING NUMBER AND PURCHASE ORDER NUMBER Whether prepaid (by the shipper), collect (paid by the receiver), or 3rd party billing, the SHIPPER SHOULD PROVIDE BOTH THESE NUMBERS TO YOU UPON PICKUP/LOADING. If you are the delivering carrier, but NOT the originating carrier, THE ORIGINATING CARRIER SHOULD PROVIDE BOTH THESE NUMBERS TO YOU UPON YOUR TAKING POSSESSION OF THE LOAD.

WHAT WE NEED YOU TO DO

1. Set a clear expectation with the shipper or the originating carrier that you require the BILL OF LADING NUMBER and the PURCHASE ORDER NUMBER. The BILL OF LADING NUMBER IS CREATED/PROVIDED BY THE SHIPPER; the PURCHASE ORDER NUMBER is created by P&G and provided VIA THE SHIPPER. Net, the shipper or originating carrier should provide both of these numbers to you
2. Clearly indicate the BILL OF LADING NUMBER and the PURCHASE ORDER NUMBER on your invoice, whether sending manual/paper bills or transmitting via EDI.

ONLY IF WE RECEIVE BOTH THE BILL OF LADING AND THE PURCHASE ORDER NUMBERS, IN THE EXACT FORMAT AS ON RECORD FROM P&G, CAN WE MANAGE FREIGHT PAYMENTS ON A TIMELY BASIS. This includes the number of digits, placement of dashes, letters vs. numbers, etc.

We are happy to work with you to make these adjustments. If you have further questions or issues, or if there are barriers to your being able to meet these new requirements, please call P&G Freight Payments.

NOTE: The freight payment amount will be determined based on the rates on file at Commercial Traffic for the specific lane and/or accessorial activity. There are no changes to the process in this regard.